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Senior PA - Smart DCC

Posted Today by Capita

Competitive salary
London , South East England
Permanent, full-time
Be one of the first ten applicants

View all jobs

Competitive salary
London , South East England
Permanent, full-time
Be one of the first ten applicants

Becoming a Senior PA with Smart DCC

What you'll be doing:

As an experienced Senior PA you will provide efficient, high-quality administrative support to the Chief Executive Officer, as well as leading a team of 6 PA's across the business who support the senior leaders in the Executive Committee. The role will report to the Executive Business Manager (EBM), who is Chair of the Executive Committee and leads the CEOs Office.

This role will require extensive diary, travel arrangement and event organisation on behalf of the CEO and the EBM, so an eye for detail and excellent organisational skills are key.

In addition, the postholder will manage the PA pool, including line management, allocation of general work load, holiday cover, overseeing training and onboarding, central point of contact for issues, information and make improvements to the efficiency and quality of work.

What you will do:
* Diary / schedule management for the CEO, anticipating needs, prioritisation and preparation for meetings and key events, including organisation of internal and external meetings.
* Planning for business lunches, dinners and meetings, managing invites and meeting requests for the CEO and events for the Main Board. Booking venues as needed
* Complete management of all business travel for the CEO and EBM, Arranging visas where needed / applications for passports & passport renewal
* Producing detailed itineraries for travel, business meetings and engagements
* Setting up meeting rooms and video conferences, working with IT in ensuring the correct equipment is in place and working
* Processing monthly expenses for the CEO and EBM
* Creation of presentational material for internal and external audiences - including storage and re-use of material where appropriate for efficiency
* Inbox management, monitoring and responding on behalf of the CEO where appropriate
* Line management responsibility for PA pool
* Ensure that workload is evenly distributed across each team member. Assistants will manage their day to day, this role will manage the overall general workload as and when new leaders are hired or exit the business as well as managing holiday and sickness cover.
* Maintain centralised resources of information to ensure best practices are shared.
* Generates a fun and motivating work environment. Bringing the team together regularly for meetings, celebrating successes, creating a culture of team work and collaboration.

What we're looking for:
* Senior PA/EA experience
* Line Management experience
* Pro-active, with the ability to anticipate issues and provide solutions and can manage multiple tasks.
* Attention to detail and a high level of accuracy
* Highly organised, pragmatic and reliable, with the ability to work on own initiative without supervision.
* Excellent use of English language (both written and verbal)
* An adept and confident communicator with strong inter-personal skills, effective in dealing with people at all levels. as well as personalities
* Patience, resilience and good listening skills
* Experience of working with board members

About Smart DCC

Smart DCC believes in making Britain more connected, so we can all lead smarter, greener lives. We've built the secure infrastructure that's going to support the mass roll out of smart meters across the country. Our universal, secure network will be in 30 million homes and businesses, making it the largest network in Britain. That makes this a truly exciting time to join us. You'll be part of a team that's supporting the country's transition to a low-carbon economy, and helping to ensure an affordable, secure and sustainable energy supply for the future. If you thrive in environment of change and innovation, then Smart DCC is the place for you.

Smart DCC are part of Capita Plc, a leading UK provider of technology enabled business services. We're supporting and improving the lives of millions of people every day and we can only do this with the right people in place, working towards a shared goal. We encourage an open, honest working environment where everyone can be true to themselves and people are valued for their differences. We're always challenging each other to learn and improve, because we know when we work together, we can deliver better outcomes. We work across such a huge range of businesses and sectors, that you'll have the opportunity to grow and develop your career in any number of directions.

What's in it for you?
* A competitive basic salary plus commission
* 25 days holiday (rising to 27) with the opportunity to buy extra leave
* Company matched pension, life assurance, a cycle2work scheme, 15 weeks' fully paid maternity, adoption and shared parental leave…and plenty more
* Voluntary benefits designed to suit your lifestyle - from discounts on retail and socialising, to health & wellbeing, travel and technology

You'll get the chance to follow your chosen career path anywhere in Capita. You'll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we'll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you'll do next:

Choose 'Apply now' to fill out our short application, so that we can find out more about you. If you have any questions you'd like to ask before applying, you can contact

Capita Resourcing operates as an equal opportunities employer and we welcome applications from all suitably qualified candidates regardless of gender identity or gender expression, marital status, sexual orientation, pregnancy or maternity, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.

Reference: 39039079

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